Wednesday, November 14, 2007

Microsoft Outlook Email Tips

Here are a few quick tips from CMIT to customize your use of Microsoft Outlook. These tricks will help you manage that email inbox when there are so many messages coming and going in a normal business day.

Do you ever wish you could set yourself a reminder to reply to an email? Here's how:
  1. Right-click the message you want to set the reminder for.
  2. Point to Follow Up.
  3. Click Add Reminder.
  4. In the Due By list, click the date when you have to complete the reply.
  5. In the second list, click a time.
  6. In the Flag Color list, click the flag color you want.
  7. Click OK.

Is there any way to add your own words to a follow-up flag on a new message? Yes, there is! Follow these simple steps.

  1. Click the Message Flag button.
  2. Type the text you want in the Flag to box.

Send your message to multiple people without revealing other recipients' identities. This one is important for following good email etiquette.

  1. Use the Bcc line in the message.
  2. Bcc stands for Blind Carbon Copy.
  3. If you add someone's name to the Bcc line, a copy of the message is sent to that person, but his or her name is not visible to other recipients.

Bcc is not showing up in the New Message window. How do you add it?

  1. If you have Microsoft Office Outlook 2007: In the new message, on the Message Options tab, in the Fields group, click Show Bcc.
  2. If you have Microsoft Outlook 2002 or 2003 and Microsoft Word is your email editor: Click the arrow to the right of the Options button, then click Bcc.
  3. If you have Microsoft Outlook 2002 or 2003 and Outlook is your email editor: On the View menu, click Bcc Field.

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